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Grant Manager

Job Title: Grant Manager
Department: Development
Supervisor: Alessandra Rose
FLSA Status: Exempt
Salary Range: $68,000 - $72,000

If you are interested in applying for this role, please send a cover letter and resume directly to: jobs@americamagazine.org.

About America Media:

America is a smart, Catholic take on faith and culture, the leading provider of editorial content for thinking Catholics and those who want to know what Catholics are thinking. America leads the conversation about faith and culture by producing excellent, unique, relevant, and accessible content across multiple platforms. Our contributors are the principal figures in the American Catholic Church today, the decision-makers and opinion leaders who drive the ecclesial and civic debate about religion, society, politics, and the arts. Our magazine, America, has been published continuously since 1909, making it one of the oldest periodicals in the United States today.  

ROLE OVERVIEW: 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Existing Grant Management: 

  • Serve as the primary point of contact for Lilly Endowment, ensuring ongoing 

communication and compliance with grant requirements, especially around reporting.

  • Serve as a spokesperson and advocate for the initiative, effectively communicating its 

mission, goals, and achievements to internal and external stakeholders through various channels.

  • Support day-to-day operations of the grants including ensuring office activities related to the Grants are run efficiently and smoothly.
  • Answer all calls and correspondence in support of grants while giving priority to the largest grants.
  • Coordinate and lead grant management meetings including regular team meetings and retreats. 
  • Oversee accounting and record keeping, including grant funds, grant staff expenditures, training, and other expenses related to administering the grants.
  • Manage documentation of the grant funds and expenditures for regular reporting including preparing financial reports.
  • Work with America Media’s VP of Finance to help ensure accurate and timely processing of grant funds.
  • Manage the development of communications for messaging to a variety of audiences and grant partners.
  • Support preparation of grant communication materials such as surveys, reports, marketing, curriculum, project tracking, etc. for issuance through web sites, social media, direct mailings, etc.
  • Coordinate with the Executive VP and the Development Director regarding the generation of timelines and plans for the implementation of grant deliverables. 
  • Support both quantitative and qualitative metrics for evaluating the effectiveness of the grant outcomes.  
  • Drive all internal grant communications, as appropriate.

Additional Grant Research and Identification:

  • Research and identify potential grant opportunities that align with the organization’s mission and goals.
  • Write, edit, and submit grant proposals and applications, ensuring they meet funder guidelines and regulations.
  • Plan and implement grant programs from application to approval and utilization.
  • Oversee grant implementation to ensure it meets the operational and financial needs of the organization and is aligned with the grant proposal.
  • Ensure compliance with all grant requirements and regulations, especially in regard to reporting.
  • Prepare and submit financial reports and other documentation to grantors.
  • Prepare budgets and financial plans for grant-funded projects.
  • Monitor grant expenditures and ensure they align with the approved budget.
  • Coordinate with various departments to compile necessary data and ensure smooth grant operations.

Qualification Requirements: 

To perform the job successfully, employee must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skills, and/or abilities required. 

Preferred Skills & Professional Requirements:

  • Prior experience in grant administration, writing, planning, advancement, or related role preferred.
  • Excellent financial management skills with the ability to track expenses.
  • Expertise with Excel.
  • Excellent written and verbal communications and presentation skills.
  • Attention to Detail: Managing intricate grant logistics.
  • Problem-Solving: Managing unexpected challenges.
  • Time Management: Juggling multiple tasks efficiently.
  • Adaptability: Thriving in dynamic environments.
  • Prior experience in grant administration, writing, planning, advancement, or related role preferred.
  • Interpersonal Skills: Ability to build relationships with key stakeholders.
  • Flexibility: Adaptability to changing schedules and unforeseen circumstances.
  • Collaboration: Willingness to work collectively with internal and external people and teams to achieve organizational and grant goals.

Physical Requirements: 

  • Employee must be able to move/relocate items up to 15 pounds. 

Other Skills and Abilities: 

  • Proficiency with Microsoft applications such as Excel, Word, and PowerPoint as well as Google suite applications preferred. 
  • Ability to learn multiple third-party applications such as Zen Desk, Piano, Darwin, etc. 
  • Ability to perform duties with a high level of detail and accuracy.
  • Flexibility to travel as required

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their immediate report.

America Media is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive work environment where everyone feels valued and respected. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, pregnancy, veteran status, or any other characteristic protected by law.