Job Title: Advancement Associate

Department: Business

Reports to: VP of Advancement

Classification: Part Time

Effective Date: January 2024

Location: NYC

Salary Range: $26.00 - $29.00 per hour

About America Media:

America is a smart, Catholic take on faith and culture, the leading provider of editorial content for thinking Catholics and those who want to know what Catholics are thinking. America leads the conversation about faith and culture by producing excellent, unique, relevant and accessible content across multiple platforms. Our contributors are the principal figures in the American Catholic Church today, the decision-makers and opinion leaders who drive the ecclesial and civic debate about religion, society, politics and the arts. Our weekly magazine, America, has been published continuously since 1909, making it one of the oldest periodicals in the United States today.

JOB SUMMARY:

The main responsibility of this position is to provide support to the VP of Advancement and the Advancement operations.  The below list is not intended to be an exhaustive list of the core responsibilities and other additional related duties may be assigned.

• Process gifts using Raiser’s Edge while maintaining highly accurate and current donor data that effectively tracks donations, key information, cultivation activities and histories, and constituent codes
• Works with other electronic systems (Piano, BBMS) as needed to manage donor contributions and data
• Plays a key role in the strategic efforts of the division by providing extensive administrative support for the Vice President of Advancement by managing complex appointment calendars; answers phone calls from Board members, donors, consultants and vendors, makes travel arrangements, etc.
• Generates fundraising reports and data to be used to reconcile regularly with the business team and also to share with key leaders and Board members.
• Drafts acknowledgement letters and other correspondence using mail merges and reports using Microsoft Office and Google suite of tools.
• Assists with fundraising events, major gifts donors/prospects meetings and receptions throughout the year.
• Collaborates with various departments across America Media.
• Performs clerical duties to help the office run smoothly and efficiently creates nametags, folders, shipping to offsite meeting locations, etc.
• Support America Media Pilgrimage program with strong meeting and event management skills with demonstrated ability to identify opportunities for innovation and continuous improvement, and ability to execute projects in a timely manner.  (Approximately two to three pilgrimages per year).

Required Qualifications: Education and Experience

• Bachelor’s degree preferred.
• Minimum of three to five years of progressive, professional experience supporting executive-level professionals preferred.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks when appropriate.
• Ability to function well in a high-paced environment.
• Solid mastery of MS Office applications (especially MS Excel, PowerPoint, and Word), Google Suite, and a good understanding of database applications. G-Mail Merges.
• Utilize Google Calendar for scheduling meetings.
• Solid ability with preparing financial-related reports.
• Ability to exercise good judgment and discretion when handling confidential information.
• Ability to communicate clearly and professionally; demonstrate excellent interpersonal, customer-service, and organizational skills.
• Detail-oriented team player with a highly professional manner.
• Experience in dealing with senior executives in the profit and non-profit sectors and comfortable dealing with professionals at all levels.
• Ability to work independently to solve problems with little supervision.
• Willing to provide support where there is a need.

America Media is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

To apply, please send your resume directly to:

jobs@americamagazine.org

Job title: Strategic Programs Manager
Company: America Media
Reports to: Development Manager
Industry: Publishing
Area of Interest: Business
Location: New York City
Position Type: Full Time
Salary Range: $80,000 - $85,000  

About America Media:

America is a smart, Catholic take on faith and culture, the leading provider of editorial content for thinking Catholics and those who want to know what Catholics are thinking. America leads the conversation about faith and culture by producing excellent, unique, relevant and accessible content across multiple platforms. Our contributors are the principal figures in the American Catholic Church today, the decision-makers and opinion leaders who drive the ecclesial and civic debate about religion, society, politics and the arts. Our magazine, America, has been published continuously since 1909, making it one of the oldest periodicals in the United States today.  

Essential Duties and Responsibilities:

America Media seeks to hire a Strategic Programs Officer to help build relationships with key organizations including Jesuit universities, high schools and parishes around the nation. The person would help build relationships with these organizations and work to create mission-driven events. Events include lecture series, masses and recording of podcasts and more with goal of raising awareness of America Media and its various products to drive subscriptions, donations and/or advertising.

• Ongoing management of key partnership action plans while identifying new business and revenue generating opportunities.
• Develop and maintain key relationships with target organizations
• Maintain a spreadsheet of speaking engagements and events for all America staff members
  • Track breadth and depth of events
  • Determine appropriate follow up
  • Track outcomes from events
• Provide necessary support and coordination of before and during event
  • Coordination and booking travel, securing meeting space, ordering food and beverage, securing the appropriate technical audio / video needs, etc.
  • Planning and preparing agenda documents as appropriate.
  • Sending out the meeting invites
  • Follow up with event attendees
• Liaise with marketing for materials for the event as well as ways for attendees to subscribe or engage with America contentAdvancement Support
  • Determine appropriate follow up
  • Track outcomes from events

Advancement Support

• Grow and maintain relationships with current and prospective donors
• Coordinate individual meetings with the editor in chief, president and VP of Advancement when they are traveling
• Organize and execute cocktail receptions hosted by Board members and key donors
  • Invitation management, run of show
  • Follow Up
• Support the Advancement team with other key fundraising initiatives

Event Management

• Conceptualizing Program Themes and Designs: Creating a cohesive vision for the event, including themes, aesthetics, and overall design.
• Venue Research and Selection: Identifying and securing suitable venues that align with America Media’s mission
• Budget Management: Handling financial aspects, staying within budget constraints, and optimizing resources.
• Event Marketing: Assisting with event marketing efforts to promote attendance and engagement.
• Timeframe and Budget Monitoring: Keeping track of timelines and financial allocations.
• Networking: Building relationships with attendees, donors and subscribers.
• Event Execution: Being present during the event to oversee logistics, troubleshoot issues, and ensure everything runs smoothly.

Preferred Skills & Professional Requirements:

• Excellent written and verbal communications and presentation skills.
• Attention to Detail: Managing intricate event logistics.
• Problem-Solving: Handling unexpected challenges.
• Time Management: Juggling multiple tasks efficiently.
• Adaptability: Thriving in dynamic event environments.
• Prior experience in event planning, advancement or related roles.
• Interpersonal Skills: Ability to build relationships with clients, vendors, team members and local communities.
• Flexibility: Adaptability to changing schedules and unforeseen circumstances.

If you are interested in applying for this opening, please apply by sending your resume to jobs@americamagazine.org.